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Mary Prantil - Media Resume
Executive Assistant with 10 years corporate experience and college degree; Gaining vast knowledge of business and administrative protocol in fast paced environment; Able to multi-task and prioritize heavy workload without sacrificing quality with a “get the job done” attitude; With a proven verifiable track record of being an excellent team player; Great phone manner; Dependable liaison between CEO/Senior Management and interfacing with their Direct Reports
Employment Profile
NEWSPAPER NATIONAL NETWORK Media & Newspaper New York, NY April 2007 – PRESENT
Executive Assistant to CEO
· Manage busy phones, conference calls, confidential messages and field/answer all routine and non-routine questions for CEO
· Schedule and organize heavy calendar such as complex activities: meetings, travel, and department/client conferences; Maintain contact database
· Process travel and expense reports both domestic and international for CEO
· Route NNN Newspaper Relations Rate Agreements and Contracts for signature and CEO’s approval
· Daily provide Salesforce.com reports to CEO with activity of all team Ad Sales calls and advertising productivity
· Organize quarterly newspaper seminars with 24 NNN Partnering companies including: New York Times, Wall Street Journal, Hearst, Tribune, Washington Post, McClatchy and Gannett Companies
· Send out quarterly reports with financial updates to all 24 NNN Partners and CEO’s
· Basic administrative support to SVP of Media and Operations; phones, appointments, travel and T&E, and filing
· Assist SVP of Marketing with special projects, press releases and marketing PowerPoint presentations for Ad Sales team projects
DESOLA GROUP Marketing and Management Consulting Firm New York, NY April 2006 –April 2007
Executive Assistant to Chairman
· Managed busy phones, conference calls/dialed direct, conveyed confidential messages on behalf of Chairman
· Scheduled and organized heavy calendar such; as complex activities, meetings, travel, and department/client conferences
· Processed travel and expense reports both domestic and international
· Composed, screened/send emails; managed files and mail; handled confidential matters; including return written follow up on behalf of Chairman
· Maintained extensive contact database both business and personal for Chairman
· Assisted Design Team with PowerPoint presentations for client marketing projects
· Personal Work: managed business and social calendar, coordinated daily with private chauffeur,
family trips, doctor appointments, gym and personal trainer, gifts and parties/events, and various personal errands
United Staffing NYC May 2005 – April 2006 Short Term EA Assignments: Limited Brands support President; YES Network support VP AD Sales
HBO Entertainment Media New York, NY March 2004 – May 2005
Executive Assistant to Vice President of Special Markets, Creative Services
· Maintained daily calendar and extensive travel arrangements for VP; Extensive upkeep of VP contacts both personal and business
· Processed travel and expense reports
· Screened all internal and external calls for VP of Special Markets
· Maintained video tape library of HBO Plex Interstitials for VP of Special Markets
· Maintained database for vacation/personal days for entire Special Markets team and VP Direct Reports (25 people)
· Assisted VP with PowerPoint marketing presentations for HBO promotion of HBO Original Series
· Personal Work: managed on all aspects of personal work, extensive authoring needs for VP first book including publicity, PR kits, coordinating meetings with publishing house, extensive mailings, copy maintain all book reviews
CNN Global News Broadcast Network New York, NY (TEMP Assignment) June 2003-November 2003
Executive Assistant to Vice President of Finance and Administration
· Maintained daily calendar and travel arrangements for VP including business meetings, seminars and appointments organizing flight, hotel reservations, car service and rental reservations; processed travel and expense reports
· Provided back up administrative support to team of Financial Analysts and VP’s Direct Report
· Assisted VP on various projects for Time Warner Center relocation
· Created and maintained various excel spreadsheet
SIMON & SCHUSTER Major International Publisher New York, NY May 2000 - January 2003
Executive Assistant to Senior Vice President of Business Office, Executive Floor
· Maintained daily calendar and travel arrangements for Senior Vice President and Business Manager including business meetings, personal appointments, organizing flights, hotel reservations, car service, processed travel and expense reports
· 2nd Assistant and phone coverage for President of Business Office
· Set up new hires with Human Resources and coordinated with IS&T
· Tracked, reviewed and prioritized all contracts proposals, check requisitions and amendments from internal publishers and editors throughout approval process; served as liaison with P&L Manager and Publishers/Editors resulting in smooth completion of contract approval process
· Researched monthly reports uncovered missing $200,000 saving company compounded daily interest payments
PEARSON PARTNERS LLC Investment Banking Firm New York, NY March 1998 – May 2000
Executive Receptionist, Administrative Assistant to Principals
· Provided complete coverage of reception area/front office duties, meet and greet, answer all incoming calls; mail deliveries, etc
· Provided complete administrative support to Principal Partners and full staff of real estate brokers, appraisers and financial analysts
· Responsible for typing, faxing, copying business and client correspondence and reports and administrative ad hoc projects
· Screened all external calls for President and 4 Principal Partners
· Provided additional HR support in absence of Office Manager
· Purchased office and computer supplies, processed orders, and reconciled invoices
Education: B.A. – UCSD, The University of California at San Diego, San Diego, CA
Technical Skills: Microsoft Word, Excel, PowerPoint, Outlook, SAP, Mac, PC and Heavy Internet Research
References below
Mary Prantil, Executive Assistant
Employment References
1. Newspaper National Network
Jason Klein, CEO (boss)
(212) 856-6380
jklein@nnnlp.com
Newspaper Association of America
Sarah Burkman, HR for NNN
sarah.burkman@naa.org
(571)-366-1000
2. DeSola Group
Michael DeSola, Chairman (boss)
mdesola@desolagroup.com
(212) 832-0922
Jai Sada, HR
(212) 856-4770
jsada@desolagroup.com
(212) 856-4770
3. HBO
Elaine Brown VP Creative Services (boss)
elaine.brown@hbo.com
Kathy Naughton, HR
kathy.naughton@hbo.com
(212) 512-1000
4. CNN
Sean Murtagh, VP of Finance (boss)
sean.murtagh@turner.com
Gina LaRussa, HR
Gina.LArussa@turner.com
(212) 275-7800
5. Simon & Schuster
Dennis Eulau, SVP of Business Office (boss)
Dennis.Eulau@simonandschuster.com
Eric Semel, HR
Eric.Semel@simonandschuster.com
Eric Veit, co-worker
Eric.Veit@simonandschuster.com
(212) 698-7000
6. Pearson Partners
John Pearson, Principle (boss)
(212) 332-2750
jpearson@pearsonre.com
Personal References
Bob Krause, CEO Ignite Production Group (friend of over 20 yrs)
cell (619) 980-8516
office (858) 653-3105
bob@ignitepg.com
Jonathon Baylis, HBO Producer (co-worker and friend)
(917) 575-6316
alchemyjmb@aol.com
Mary Prantil - Media Resume
Executive Assistant with 10 years corporate experience and college degree; Gaining vast knowledge of business and administrative protocol in fast paced environment; Able to multi-task and prioritize heavy workload without sacrificing quality with a “get the job done” attitude; With a proven verifiable track record of being an excellent team player; Great phone manner; Dependable liaison between CEO/Senior Management and interfacing with their Direct Reports
Employment Profile
NEWSPAPER NATIONAL NETWORK Media & Newspaper New York, NY April 2007 – PRESENT
Executive Assistant to CEO
· Manage busy phones, conference calls, confidential messages and field/answer all routine and non-routine questions for CEO
· Schedule and organize heavy calendar such as complex activities: meetings, travel, and department/client conferences; Maintain contact database
· Process travel and expense reports both domestic and international for CEO
· Route NNN Newspaper Relations Rate Agreements and Contracts for signature and CEO’s approval
· Daily provide Salesforce.com reports to CEO with activity of all team Ad Sales calls and advertising productivity
· Organize quarterly newspaper seminars with 24 NNN Partnering companies including: New York Times, Wall Street Journal, Hearst, Tribune, Washington Post, McClatchy and Gannett Companies
· Send out quarterly reports with financial updates to all 24 NNN Partners and CEO’s
· Basic administrative support to SVP of Media and Operations; phones, appointments, travel and T&E, and filing
· Assist SVP of Marketing with special projects, press releases and marketing PowerPoint presentations for Ad Sales team projects
DESOLA GROUP Marketing and Management Consulting Firm New York, NY April 2006 –April 2007
Executive Assistant to Chairman
· Managed busy phones, conference calls/dialed direct, conveyed confidential messages on behalf of Chairman
· Scheduled and organized heavy calendar such; as complex activities, meetings, travel, and department/client conferences
· Processed travel and expense reports both domestic and international
· Composed, screened/send emails; managed files and mail; handled confidential matters; including return written follow up on behalf of Chairman
· Maintained extensive contact database both business and personal for Chairman
· Assisted Design Team with PowerPoint presentations for client marketing projects
· Personal Work: managed business and social calendar, coordinated daily with private chauffeur,
family trips, doctor appointments, gym and personal trainer, gifts and parties/events, and various personal errands
United Staffing NYC May 2005 – April 2006 Short Term EA Assignments: Limited Brands support President; YES Network support VP AD Sales
HBO Entertainment Media New York, NY March 2004 – May 2005
Executive Assistant to Vice President of Special Markets, Creative Services
· Maintained daily calendar and extensive travel arrangements for VP; Extensive upkeep of VP contacts both personal and business
· Processed travel and expense reports
· Screened all internal and external calls for VP of Special Markets
· Maintained video tape library of HBO Plex Interstitials for VP of Special Markets
· Maintained database for vacation/personal days for entire Special Markets team and VP Direct Reports (25 people)
· Assisted VP with PowerPoint marketing presentations for HBO promotion of HBO Original Series
· Personal Work: managed on all aspects of personal work, extensive authoring needs for VP first book including publicity, PR kits, coordinating meetings with publishing house, extensive mailings, copy maintain all book reviews
CNN Global News Broadcast Network New York, NY (TEMP Assignment) June 2003-November 2003
Executive Assistant to Vice President of Finance and Administration
· Maintained daily calendar and travel arrangements for VP including business meetings, seminars and appointments organizing flight, hotel reservations, car service and rental reservations; processed travel and expense reports
· Provided back up administrative support to team of Financial Analysts and VP’s Direct Report
· Assisted VP on various projects for Time Warner Center relocation
· Created and maintained various excel spreadsheet
SIMON & SCHUSTER Major International Publisher New York, NY May 2000 - January 2003
Executive Assistant to Senior Vice President of Business Office, Executive Floor
· Maintained daily calendar and travel arrangements for Senior Vice President and Business Manager including business meetings, personal appointments, organizing flights, hotel reservations, car service, processed travel and expense reports
· 2nd Assistant and phone coverage for President of Business Office
· Set up new hires with Human Resources and coordinated with IS&T
· Tracked, reviewed and prioritized all contracts proposals, check requisitions and amendments from internal publishers and editors throughout approval process; served as liaison with P&L Manager and Publishers/Editors resulting in smooth completion of contract approval process
· Researched monthly reports uncovered missing $200,000 saving company compounded daily interest payments
PEARSON PARTNERS LLC Investment Banking Firm New York, NY March 1998 – May 2000
Executive Receptionist, Administrative Assistant to Principals
· Provided complete coverage of reception area/front office duties, meet and greet, answer all incoming calls; mail deliveries, etc
· Provided complete administrative support to Principal Partners and full staff of real estate brokers, appraisers and financial analysts
· Responsible for typing, faxing, copying business and client correspondence and reports and administrative ad hoc projects
· Screened all external calls for President and 4 Principal Partners
· Provided additional HR support in absence of Office Manager
· Purchased office and computer supplies, processed orders, and reconciled invoices
Education: B.A. – UCSD, The University of California at San Diego, San Diego, CA
Technical Skills: Microsoft Word, Excel, PowerPoint, Outlook, SAP, Mac, PC and Heavy Internet Research
References below
Mary Prantil, Executive Assistant
Employment References
1. Newspaper National Network
Jason Klein, CEO (boss)
(212) 856-6380
jklein@nnnlp.com
Newspaper Association of America
Sarah Burkman, HR for NNN
sarah.burkman@naa.org
(571)-366-1000
2. DeSola Group
Michael DeSola, Chairman (boss)
mdesola@desolagroup.com
(212) 832-0922
Jai Sada, HR
(212) 856-4770
jsada@desolagroup.com
(212) 856-4770
3. HBO
Elaine Brown VP Creative Services (boss)
elaine.brown@hbo.com
Kathy Naughton, HR
kathy.naughton@hbo.com
(212) 512-1000
4. CNN
Sean Murtagh, VP of Finance (boss)
sean.murtagh@turner.com
Gina LaRussa, HR
Gina.LArussa@turner.com
(212) 275-7800
5. Simon & Schuster
Dennis Eulau, SVP of Business Office (boss)
Dennis.Eulau@simonandschuster.com
Eric Semel, HR
Eric.Semel@simonandschuster.com
Eric Veit, co-worker
Eric.Veit@simonandschuster.com
(212) 698-7000
6. Pearson Partners
John Pearson, Principle (boss)
(212) 332-2750
jpearson@pearsonre.com
Personal References
Bob Krause, CEO Ignite Production Group (friend of over 20 yrs)
cell (619) 980-8516
office (858) 653-3105
bob@ignitepg.com
Jonathon Baylis, HBO Producer (co-worker and friend)
(917) 575-6316
alchemyjmb@aol.com
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